Gmail's Colored Stars, Undo sent Email and Gmail Delegation features

In our Gmail productivity series, the last post was about Canned Respones. And in this post we will get to know about 3 more useful features viz Gmail's Colored Stars, Undo sent Email and Gmail Delegation.

Gmail's Colored Stars feature, assign different colored stars to to your messages in order of importance

Everyone wants to better organize emails so that important mails can be accessed easily. A nicely organized Gmail inbox keep stress and worry out of your life. Many of us know about Gmail's colored stars feature which is very handy and useful. Using stars in Gmail to remind about important messages or emails. But most of us are not aware that there is more to the Starred section than just yellow icons. We can add red, orange, purple, green, and blue stars, as well as check marks, colored exclamation points, and other items. How to do this, follow these steps.

1. Click on Gmail settings icon in the upper right corner and from the drop-down menu select Settings.
   
2. In settings goto GENERALtab.
   
3. Scroll down to Stars section. Now you can drag-and-drop each star/icon to the In use: category from Not in use:.
4. Scroll down to the bottom of the settings screen and click Save Changes.
5. To add star to a message in your ibox, click it once which gives default yellow color. Click it again and the next star appears. Clicking successively will make the next one in the rotation show up.

Undo A Sent Email In Gmail

Sometimes specially when we are in rush, we may send mails to either wrong recipient or with wrong/missing contents. In such case we wish if we could undo a sent Email. We can. Gmail offers option to undo, delete or edit email even after it is sent. How to set this up, follow these steps.

1. Click on Gmail settings icon in the upper right corner and from the drop-down menu select Settings.
2. In settings goto GENERALtab.
3. Scroll down to UNDO SENT and click Enable. ...
4. Scroll down and click Save Changes button at the bottom.
   

Gmail Account Delegation

If you are really a very busy person and wish to delegate the responsibility of handling and responding to your emails to your assistants/colleagues/friends, Gmail’s Email Delegation is a great tool for you. It allows another user to read your email and reply on your behalf. But dont worry, your personal settings and password remain completely private.
To Enable this Email delegation feature, follow theset steps:

1. Click on Gmail settings icon in the upper right corner and from the drop-down menu select Settings.
2. In settings goto GENERALtab.
3. Scroll down to “Accounts and Import” tab, 
   
4. Select “Add another account” under the field "Grant access to your account".
5. Enter the delegate’s gmail.com address and select “Next Step”. Select “Send email to grant access”.

Gmail will send a confirmation request to the delegate's email account.
Remember well, Gmail delegation cannot be accessed via Gmail's iOS or Android application.